Parrots On the Grand Parrot Head Club
CHARTER AND BYLAWS
ARTICLE I – NAME
This organization shall officially be known as the Parrots On The Grand Parrot Head Club and shall be referred to as the “Club”; or POTG.
Parrots On the Grand is the official Waterloo Region and surrounding area club in Ontario and is affiliated with “Parrot Heads in Paradise”, otherwise known as “PHiP”, the governing body of Jimmy Buffett fan clubs worldwide.
ARTICLE II – MISSION STATEMENT
To promote friendships and organize social events for like minded people, namely those who enjoy the tropical state of mind encouraged by Jimmy Buffett music.
We believe in leaving something positive behind. Our Club is open to anyone with a tropical spirit and a desire to give back to their community and leave it a better place.
We are a not for profit organization dedicated to having fun. We undertake charitable activities to positively enhance the community, and provide assistance in environmental concerns. The decision as to which charity/ charities will receive our primary support will be reviewed every two years.
Our credo is “Party with a Purpose” and as such, our members are encouraged to do just that; however it is the official Club position that all members do so responsibly. This includes making arrangements for designated drivers or using public transportation as appropriate, as well as showing respect for property and others at all club sanctioned events.
All activities must be in keeping with PHiP published guidelines.
ARTICLE III – MEMBERSHIP AND DUES
Membership Requirements:
1. Membership in the Club shall be open to any individual who enjoys Jimmy Buffett’s music and has an interest in charitable fund-raising, community service, and/or environmental improvement.
Classes of Membership:
A. Individual C. Parakeet
B. Family D. Honorary
Any member wishing to terminate his/her membership will not be refunded any portion.
A member is considered active and in good standing as long as dues are current.
MEMBERSHIP YEAR:
The membership year shall begin on January 1 and run until December 31 of that year. Dues for new members enrolling after January of the membership year will have their dues pro-rated based on the number of quarters remaining in the membership year.
DUES:
Dues will be set by the Board of Directors for the different classes of membership. Payment of annual dues is required for membership by all Club members, except those given Honorary Membership status as determined by the Board of Directors. Any person who has not paid dues by the date set by the Board will be considered to have terminated his/her membership. Subsequent payment of dues will re-establish his/her membership.
Dues will be paid annually by December 31st of each year.
Membership dues ensure the continued operation of the Club: newsletter production (hard copy by request), website maintenance, notices of upcoming events, banners, posters, postage and other related administration costs; and also includes annual dues to PHiP, decorations and entertainment, as well as allowing donation to charities supported by POTG. (See Schedule “B”)
ARTICLE IV – REMOVAL OF MEMBERS
Members may be removed from the membership for infractions of Charter bylaws, misuse of Club money, defaming the Club, non-payment of dues, and/or any action that may place the Club or the Board at risk of liability. (i.e. damage to property, any acts of harassment, sexual or otherwise, or any act of discrimination based on creed, sex, religion, sexual orientation or displays of unacceptable social behaviour) The Board will have final authority in removal of a member.
Club members may be expelled by a majority vote of the Board of Directors for conduct unbecoming a member which affects the Club, or for not following the rules and regulations set forth in the bylaws of the Club.
Club members may have their membership terminated for non-payment of dues or any other monies owing to the Club.
Club membership may be terminated if dues are not paid within fourty five (45) days of the due date.
ARTICLE V – CLUB FINANCES
Bank Account(s):
Bank account(s) will be maintained for Club finances. The account(s) will have four signatories: President, Vice President, Treasurer and Secretary. The signature of the Treasurer and one other of the named signatories will be required for withdrawal of funds from the Club accounts. The Treasurer will submit a summary report of Club finances at each Board meeting. All bank statements are to be mailed to the Club Treasurer’s mailing address. (See Schedule “C”)
In the event that a bank statement is only available online, said statement shall be printed and read as the summary report.
An audit of club funds and finances shall be conducted annually on the previous year, not later than January 31 of the the year following the records being reviewed. Said audit shall be conducted and signed off by two club members who are not members of the board and the club treasurer.
Any use of club funds for other than club business will result in immediate termination of office and membership.
Requests for Funds:
No Board member shall obligate the Club financially or otherwise without prior approval of the Board. Requests for funds up to fifty ($50.00) will require the approval of at least one other board member. Requests for funds between fifty dollars and one cent ($50.01) but less than one hundred and fifty dollars ($150.00) will require approval by the Board. Purchases exceeding one hundred and fifty dollars ($150.00) will, in so far as practicable, require three tenders and board approval.
All club expenses shall be paid in the form of a cheque only if accompanied by a proper receipt. At the discretion of the board some exceptions (i.e. payment of entertainers) may apply as long as a signed receipt for said amount is obtained a the time of payment.
The chairperson for each club-sponsored event, including club meetings, shall provide a full report to the Board of monies expended and received no later than thirty days after the event. The report shall include a complete list of items and monies donated and the source of each donation, as well as receipts if available. Monies collected shall be counted and recorded by a member in good standing away from public sight and shall be witnessed by another member – preferably an officer – immediately following the event or meeting. If this is not feasible, funds shall be placed in a sealed envelope and kept by an officer or the event coordinator. The funds shall then be given to the Treasurer.
ARTICLE VI – BOARD MEMBERS AND DUTIES
The Club will be managed by the Executive Board (hereinafter “the Board”) of officers elected by the membership. Officers of the Club shall be President, Vice President, Secretary, and Treasurer. There will be five Directors appointed by the Board, who shall form ad hoc committees related to their function as required. These positions shall be separate and distinct from the actual Executive of the Club. No person shall hold more than one voting position as a Director or Board member. The Directors will be the Membership Director; the Communications Director; the Events Director; the Community Service Director; and the Director at Large. All Directors shall be considered Board members for the purposes of voting.
Club officers shall serve without monetary compensation. Expenses incurred by officers carrying out assigned administrative duties of the Club shall be reimbursed upon presentation of sufficient documentation to the Treasurer and approval by the Board.
Quorum:
At all meetings of the Board five of the seven members must be present to constitute a quorum for the transaction of business. If less than a quorum is present at a meeting, then the Directors present may adjourn the meeting until a quorum is present.
Members of the Board of Directors may participate in a Board meeting or conduct the meeting through the use of any means of communication by which all participating Directors may simultaneously hear each other during the meeting. A Director using such means of communication is deemed to be present in person at such a meeting.
General duties of the Board shall be to:
oversee the planning and execution of social and service activities recommended to the Board.
ensure all membership social and service activities are consistent with the mission statement of the Club and PHiP
announce and publicize meeting times and locations
communicate all pertinent information to the membership
oversee the progress of adhoc committees toward accomplishing their goals and charges
keep historical and current records of the Club
review the annual budget and financial statements and recommend any changes in membership dues to the membership prior to the beginning of each calendar year
Meetings:
The Board may hold their meetings and keep the Club’s books at such places as they may determine. All Board meetings shall be open to any Club members in good standing. If a Club member wishes to address the Board, they must present a request prior to the Board meeting and limit contents to that portion of the Board agenda designated by the President. In the event of an emergency, the Board may go into Special Session which is further defined as a Board meeting open to Board members only.
Specific duties of the President:
- serve as the official club representative at meetings, events and community activities
- preside over called meetings
- approve and file reports in a timely manner to assure that the Club remains in compliance with the requirements of PHiP
- prepare all required reports for PHiP and other entities as needed
- call and schedule meetings, prepare and distribute the agenda not less than five days prior to the meeting and
- with Board approval, appoint members to standing committees, establish ad-hoc committees as necessary, and serve as an ex-officio member of each.
- be the designated contact for PHiP
- responsible for submitting reports to PHiP
- interface with other clubs and communicate to POTG all information related to events and other items of interest.
Specific duties of the Vice President:
- fulfill any or all duties of the President if/when he/she is unable or incapable of doing so
be the alternate contact for PHiP
- ascend to the office of President in the event that the President resigns or is removed from office – or proves to be incapable of fulfilling the duties of the position
- advise and assist the President as necessary
- evaluate development and community service opportunities consistent with the objectives of the Club and PHiP and call special meetings of the Board if it is necessary to consider replacement of the President
- act, with the assistance of the membership director, as the ticket co-coordinator for Buffett concerts
- explore worthy causes and initiatives for the Club to engage in
- coordinate all activities related to charity events, fund raisers
- disseminate information and report information regarding charity and fundraising events, in coordination with the Events Director and the Treasurer
- responsible for sponsor contact
Specific duties of the Secretary:
- record minutes of all general meetings and all meetings of the Board
- distribute copies of minutes and reports to members and the Board upon request and approval of the Board
- release, or approve the release of, official communications to the Club and to outside organizations including our monthly newsletter, Coastal Confessions
- designate a member to take minutes at any meeting that he/she will be unable to attend and collect and tabulate the votes on all issues other than officer elections.
- collect and compile data on attendance \ participation
- act as custodian of the Charter
- shall receive and maintain copies of all Club correspondence / electronic voting and decision making and official Club records
Specific duties of the Treasurer:
- serve as the fiscal officer of the Club
- open and/or maintain all chequing accounts in the name of the Club
- serve as the official contact for the club financial institution as outlined in schedule “D”
- maintain accurate income and expense records for the Club in a medium acceptable to the membership and the Board
- complete the club revenue and donation form (schedule”C”) at all club sanctioned events and meetings
- furnish records and prepare periodic reports for business meetings and as mandated by the Board
- assist in developing budgets for the Club’s annual operations and for special projects as called for by the Board
- filing federal and provincial tax returns if necessary, and
- filing annual reports to the Revenue Agency if necessary
Specific duties of the Membership Director:
- responsible for mailing, either electronically or hard copy, membership renewals to members
- responsible for membership forms, membership agreement, welcome packages and assist with the recruitment of new members
- keep accurate records of the membership roster for the needs and requirements of PHiP and the Board in a format acceptable to the Board
- keep accurate records of attendance and participation in club activities as defined in the Bylaws
- develop and recommend a membership development strategy consistent with ideals of the Club and PHiP, and make records available to the Board and to others authorized by the President or the Board
- responsible for co-coordinating membership voting at election time.
- responsible for maintaining a current mailing list and email address list, coordinated with the Director of Communications
- explore worthy causes and initiatives for the Club to engage in
- coordinate all activities related to charity events, fund raisers
- disseminate information and report information regarding charity and fundraising events, in coordination with the Events Director and the Treasurer
Specific Duties of the Communications Director:
- ensure all local media are advised of all Club events and functions
- oversee or participate in creating all bulletins, newsletters, posters etc for all events
- update / change website as requested by the Board
- ensure the maintenance of history of turnout results for each event to determine which media platforms and communication formats are most effective
- responsible for maintaining a current email address list of the membership, coordinated with the Membership Director
- -responsible for establishing policies and guidelines pertaining to website email and electronic communication usage
Specific Duties of Events Director:
- oversee the co-ordination of all Club events and social activities
- assist in the planning and execution of all Club social activities
- coordinate all phlocking activities
- record and maintain attendance and participation records for activities
- arrange for pick up or delivery and return of all rental necessities
- disseminate information and report information regarding special / social events
- explore worthy causes and initiatives for the Club to engage in
- coordinate all activities related to charity events, fund raisers
- disseminate information and report information regarding charity and fundraising events, in coordination with the Treasurer
ARTICLE VII – ELECTIONS AND VOTING
Elections will be held annually. The entire Board will not be elected simultaneously. Officers will serve two years. President, Secretary, Communications Director, will be nominated and elected in odd years; Vice-President, Treasurer, Membership Director and Events Director in even years.
During October, the Board will accept letters of interest from members wishing to hold an office. Nominations for the offices to be elected will occur at the November meeting, with elections taking place at the December meeting. The newly elected officers will take office at the January meeting every year. The immediate past President will oversee the transition and remain in an advisory capacity.
If an elected position becomes vacant, a Special Election will be held to fill it within 60 days. A Board member will notify Club members via phone or email that nominations and election for this position will take place.
An Officer must, at the time of election and through the term of office, be a member in good standing. Each officer candidate must have been a member in good standing for the full calendar year prior to that which he/she is being elected to serve. The President-elect must also have served as an officer or a Committee Chair in the Club for the operating year prior to that in which he/she is being elected to serve and beginning in the election year subsequent to the initial adoption of this document, this rule shall also apply to the positions of Vice-President, Treasurer and Secretary. Exceptions to this rule may be made only if no person with one year of experience on the Board chooses to run for an available officer’s position, and then only with the unanimous approval of the Board.
If a vacancy occurs among the elected officers of the Board, the remaining officers shall within seven calendar days give notice to the Membership of same in a manner consistent with the Club’s official communication. If a vacancy occurs in the office of President, the Vice President shall ascend to the office of President for the remainder of that President’s term. If a vacancy occurs a special election to fill the vacated office(s), in a manner consistent with this Article, will then be held within sixty (60) days to fill the vacancy. A current officer on the Board may be elected to fill another vacancy on the Board but must vacate his/her office first. Special elections will then be held at this meeting until all offices are filled.
Removal from the Board:
An officer may be removed from office with just cause, as outlined in but not limited to the language in Articles IV and V by a majority (fifty percent plus 1 (50% +1)) vote of the membership at a regularly called meeting upon completion of the following procedures:
Any member may recommend the removal of an officer by submitting, in writing, a detailed complaint to any members of the entire Board;
The remaining members of the Board will notify the named officer of receipt of a complaint within fifteen (15) days.
The President (or, if the President is the named officer in the complaint, the Vice President) shall call a special meeting of the Board to review the complaint. The named officer shall be given the opportunity to present his/her defense at this meeting, as shall the accusing member. The Board will then review the evidence presented and vote in closed session to recommend retention or removal to the membership. A majority or tie vote by the remaining officers to recommend removal will result in forwarding of the case to the membership.
If the Board recommends removal of an officer, the President (or, if the President is the named officer in the complaint, the Vice President) will schedule and preside over a vote for the membership at the next regularly scheduled meeting or at a special meeting to be held within 30 days of the Board decision. Both the member filing the complaint and the officer in question will be permitted ample and equal time to speak to the membership before being excused from the meeting. Discussion then shall be conducted with the Board and membership.
A vote will then be taken by secret ballot and tabulated by the Secretary or other designee of the presiding officer.
If a complaint(s) is registered against a majority of or the entire Board, the membership will elect a presiding officer to fulfill the responsibilities of items a, b, c and d above.
Eligibility for Nomination/Election to Office:
The nomination process shall be an oral one with a nomination and a second required for a Club member’s name to be placed on the ballot. To be eligible for nomination for office, an individual must have been a member in good standing for six months and attended at least fifty percent plus 1 (50% +1) of all official club events held during that period. A Club member may only be nominated for one position. To be elected to an office, a Club member need only receive the greatest number of the votes of any candidate for that position. In the event of a tie, a run-off election shall be held between the candidates involved in the tie. This run-off election shall take place at the same election meeting. In the event only one person is nominated as a candidate for a position, they shall be ascended to that position by acclamation.
Voter Eligibility:
Any club member in good standing is eligible to vote in elections. It is the responsibility of the Board to provide a list of eligible voters prior to the election. Ballots will be presented to each eligible voter present and their name crossed off the eligible list. Ballots will be counted by the current Club Secretary and one other board member in even years, and the Treasurer and one other board member will count the ballots in odd years.
ARTICLE VIII – COMMITTEES AND DUTIES
Committees shall be established as required. Examples of said committees are Parrotphest, Cambridge Santa Claus Parade, etc.
ARTICLE IX – CONFLICT RESOLUTION
Upon receipt of a written complaint from a member about another member, the complaint shall be referred to the Board of Directors who will appoint a mediator. The mediator will investigate the complaint, and speak via telephone or email to the parties in an attempt to resolve the conflict. If the investigation proves that there is no probable cause for the conflict, then the matter will be dismissed. If probable cause exists and if the matter still cannot be resolved, the Board of Directors will determine the discipline. This may include cancellation of the offending member’s membership.
ARTICLE X – DISSOLUTION OF CLUB FUNDS
Upon dissolution of the club, any funds leftover after expenses shall be donated to the primary charitable organization associated with the Club or charitable organizations as selected by the majority (fifty per cent plus 1 (50% + 1)) of the remaining membership.
ARTICLE XI – MISCELLANEOUS
Infraction of Bylaws:
1. Any current member may submit in writing (signed, dated, and clearly written), the occurrence of a bylaw infraction (national or local) or an illegal activity to the Board. It is the responsibility of the Board to review the alleged infraction and by a simple majority either accept or reject. If it is accepted, they will proceed to number 2 below. Every reasonable attempt will be made to keep the identity of the person making the report of an infraction confidential.
2. The Board will inform the member by letter of the alleged infractions against them. The member will be given 30 days to provide a written response to the board. If the member chooses not to respond within 30 days, the Board will move forward on a decision without the member’s input.
3. At the next Board meeting after the 30-day deadline, the Board will evaluate the alleged infraction and make one of the following decisions:
A. No Action – the Board has considered the alleged infraction and the Board will take no further action.
B. Action – The alleged infraction has been considered by the Board, and action is being taken as determined by a majority decision of the Board. The specific action is entirely left to the discretion of the Board and is based solely upon the written infraction.
4. If action is taken against a member, the member will be informed in writing within 30 days of the Board’s decision. The member who submitted the original statement of alleged infraction(s) shall be provided with a copy of the Board’s decision.
5. The Board decisions are considered final unless an appeal is made to hear the case before the entire membership with all pertinent facts being communicated. A simple majority decision will be required to uphold the Board’s decision. In order to appeal the Board’s decision, the member is required to submit his appeal in writing to the Board, no later than 30 days after receiving the Board’s decision.
At the next scheduled meeting, the membership shall be informed of the decision, and the information will be properly recorded in the minutes.
Misuse of Email and Membership Mailing Lists:
At no time can the Membership electronic directory (email address list) be used by anyone other than a Board member. It is to be used for communicating official POTG business or events only. Any misuse of the mailing list can result in the revocation of membership.
The use of mailing lists, electronic or otherwise, identifying Club leaders or Club members for external solicitation purposes of any kind, including charitable, is strictly forbidden and can also result in revocation of membership.
Gifts to the POTG:
POTG members may accept, on behalf of POTG any financial contribution, gift, bequest, or device. Gifts accepted by members on behalf of the Club remain the property of the Club and as such must be reported to the Board. Failure to accurately report said gifts or personal use of gifts intended for the club will result in immediate termination of office \ membership as applicable.
Article XII– DISCLAIMERS
POTG neither approves of nor assumes responsibility for actions by members which may result in injury to persons or damage to property.
No club member, officer or entity of the Club is authorized to contact HK Management or Margaritaville, Inc., its successors and/or assigns, regarding promotional materials provided by said organizations to PHiP, or any other matter pertaining thereto.
Membership in the Club does not entitle any member to use Jimmy Buffett’s name, song titles, names of businesses, or other trademarked, copyrighted or reserved material owned by Jimmy Buffett; nor can any member use the logo of the ParrotHeads in Paradise, Inc (PHiP). Parrots On THe Grand (POTG) logos may only be used with the express written permission of the Board.
POTG prohibits discrimination and harassment (sexual or otherwise) by any member or component entity on the basis of age, race, national origin, gender, religion, handicap, sexual orientation or marital status. It is a policy of the club to foster a spirit of universal acceptance among all peoples.
ARTICLE XIII – OFFICIAL CLUB “SILLYLAW”:
It is essential that all members dress in a manner that is in keeping with the spirit of our mission statement when attending Club sponsored functions, be it social or otherwise. This, at the very least, means proudly wearing your official club name tag.
Contravention of this article will require the offending member to be fined a sum of one Toonie ($2), which shall be deposited directly into Phil The Bottle.
ARTICLE XIV – AMENDMENTS
Proposed amendments to these Bylaws must be presented in writing at a regularly called meeting. After discussion, the proposed amendment will be tabled until the next regularly called meeting. The Board will, within one week of the next regular meeting, communicate the proposed amendment to all members in good standing. Should a member in good standing be unable to attend the next meeting, he/she shall be given the opportunity to vote for/against said amendment as an absentee so long as record of his vote is delivered to the Board within 48 hours of the meeting. At the next regular meeting, the presiding officer will call the amendment open for discussion. Once a vote is called and taken, all records of present and absentee votes shall be furnished to the Board for tallying. If a simple majority of all votes cast by the membership are favorable, the proposed amendment shall be adopted, and become effective upon the conclusion of the meeting at which the vote is cast.
ARTICLE XV- ACCESS TO CHARTER
This charter shall be published on the official club website. any member in good standing may request, in writing to the secretary, hard copy of this charter.
ARTICLE XV – ADOPTION
These By-Laws of the Parrots On The Grand ParrotHead Club were adopted by the Club on the _________ day of ___________, 2008.
President____________________________
Charlene Walkington
Vice President____________________________
John Howard
Treasurer______________________________
Carole Faust
Secretary______________________________
Lu-Ann Procter
Events Director_______________________________
Christine Wiesner
Membership Director_______________________________
Lee Procter
SCHEDULE A
Calculating Allocation of Club Tickets:
Tickets will be allocated, based on participation in club activities, including meetings, over the previous twelve (12) months. Allocation will start with those members showing the highest levels of participation and continue to to those who have met the ticket eligibility guidelines as set forth by PHiP.
Members’ dues must be current in order to be eligible for tickets. If dues have not been paid by that date the member will not be eligible.
In an effort to reward our most active members and still give newer or less active members a chance to purchase a ticket, (and based on the number of tickets made available to our Club) we will:
Offer two (2) tickets per membership to those members having met the criteria or as set forth by PHiP.
The Board may, at their discretion, set a maximum ticket limit per show per member.
It is the member’s responsibility to sign the meeting attendance sheet that is available at every meeting. If you don’t see it, ask. And please sign it legibly. 
A copy of the Club membership roster must be reviewed by the Board and sent to the PHiP Ticket Administrator highlighting active club members when requesting concert tickets.
The Vice President shall act as Ticket Co-coordinator.
Tickets must be distributed in accordance with the PHiP rules. PHiP will advise the club as to the number of tickets allocated, and with which neighboring ParrotHead clubs we must share the tickets.
Tickets are for POTG members in good standing only.
The cost of the tickets is determined by the venue and tickets are not to be sold for more than face value. The Ticket Coordinator is responsible for collection of money from all participating clubs and club members.
If the payment deadline is missed, the tickets are forfeited.
In the event that you have purchased a ticket or tickets and find yourself unable to attend the show, your ticket(s) must be offered back to the Club. If there are no takers, the ticket may be sold for face value only, to a member of a PHC. The Ticket Coordinator will maintain a wait list of eligible members.
SCHEDULE B – PAGE 1 of 3
MEMBERSHIP FEES:
Individual (annual rate of $25.00)
Family (annual rate of $35.00)*
Parakeet (age 18 and under) (included in family rate) Any Parakeet who wishes to join POTG but is not covered under the family membership may do so at the individual rate provided they have the permission of a parent or legal guardian.
Honorary (dues waived in lieu of contributions to the Club.) Honorary memberships must be approved by the Board.
Memberships shall be prorated on a quarterly basis.
“Family” refers to a couple of the same or opposite sex, and all their children age 18 years and under, including legally adopted children and step children who reside at the same address.
Note: Single parent families will be charged the Individual rate, and all parakeets will be included in that rate.
SCHEDULE B page 2 0f 3
MEMBERSHIP FORM
Name: Name:
Address: Address:
Birthday: Birthday:
Home Phone: Home Phone:
Work or Cell: Work or Cell:
email: email:
Favourite Jimmy tune: Favourite Jimmy tune:
Micro Print and Rules
Each Member of Parrots On the Grand is responsible for their own actions and behaviours whether negative or positive
Since Parrot Heads are known to consume the occasional frozen concoction or two we heartily support the use of a designated driver.
Membership in Parrot On The Grand does not give said member license to use Jimmy Buffett’s name, song titles, lyrics (unless you have participated in #2 above and are trying to sing along), name or other trademarked, copyrighted or reserved material owned by Mr. Buffett.
Your contributions are not tax deductible as a charitable contribution for federal or provincial income taxes.
Volunteer hours can go towards community service such as the fourty hours you need to graduate from high school. Said hours do not count towards your sentence if you participate in #2 above and do not avail yourself of the suggestion in #2 above.
PARROTS ON THE GRAND is a proud member in good standing of Parrot Heads in Paradise, Inc. PHiP is an international organization recognized by Mr. Jimmy Buffett.
ANNUAL DUES
Membership runs from January 1 up to and including December 31 of the same year.
Memberships for next year are due not later than December 31 of the current year.
Cheques should be made payable to “Parrots On The Grand”.
Membership fees are as follows:
Individual – $25.00 per year
Family – $35.00 per year
Parakeets under 18 – $FREE
I have read and understand everything above and know exactly what I’m in for!!
SIGNATURE: DATE:
SIGNATURE: DATE:
SCHEDULE B page 3 of 3
PARROTS ON THE GRAND PARROT HEAD CLUB
MEMBERSHIP AGREEMENT
It is the intention of Parrots On The Grand Parrot Head Club a not for profit organization to provide social and charitable activities for the enjoyment and benefit of all our members, guests, hosts and charities. All members of the organization shall be
required to treat fellow members, guests and hosts and their personal
property with respect. Members also agree to abide by all local, provincial and
federal laws (parents/legal guardians agree to take full responsibility for their Keets/Children), including, but not limited to, governing misuse of personal privileges, personal property and controlled substances.
Members of Parrots On The Grand Parrot Head Club, by virtue of their membership
agreement, agree to demonstrate personal responsibility for their words, actions and deeds and not to exhibit behaviors that are harmful to themselves and other members, guests and hosts or their personal property. We seek to provide a pleasant atmosphere in which to share our common love of the music and tales of Jimmy Buffett and to further the charitable ideals that we seek to uphold.
Parrots On The Grand Parrot Head Club will not condone behavior contrary to our
objectives nor that which we feel is harmful or injurious to others. By virtue
of your membership in Parrots On The Grand Parrot Head Club you have indeed
agreed to “Party with a Purpose” in a most responsible fashion! You further agree to hold the Club, It’s officers, and all its membership, harmless from any consequences, monetary or otherwise, that may result due to violations of this Membership Agreement
____________________________ _______________________ _______________
Member Signature (Primary) print name date
____________________________ _______________________ __________________
Member Signature (secondary) print name date
The Executive Board may suspend, either permanently or for a specified period of time, from Parrots On The Grand Parrot Head Club and any of its club-sponsored events, any member whom a majority of the Executive Board determines no longer meets the requirements for membership as set forth in the section of these By-Laws entitled Membership Agreement. This must be done by a majority vote.
The vote suspends such member’s membership in Parrots On The Grand Parrot Head Club and all rights and privileges associated therewith.
SCHEDULE “C”
meeting \ function Date:
DescriptionQuantityUnit Pricetotal
raffle tickets$2 each or $5 for three
prize: won by:1
prize: won by:1
lanyards$5.00
Landshark salt & pepper shakers$10.00
Total
Items donated to club inventory:
1.
2.
3.
4.
Total funds tendered to the treasurer for deposit:
Treasurer:
Witness:
Schedule “D”
The official mailing address of the Club shall be:
Parrots On The Grand
C/O Charlene Walkington
238 Northumberland St
Ayr, ON
N0B 1E0
The official mailing address of the Club financial statements shall be
Parrots On The Grand
C/O Patti Weisner
64 Overlea Blvd
Kitchener ON N2M 1T1
FILENAME : POTG Charter
